Senior M&E Contracts Manager (DDRHL)

Overview:

The Senior M&E Contracts Manager is responsible for establishing, leading and delivering electrical contracts to achieve profitable, on-programme and high-quality outcomes. The role requires effective leadership of installation teams, robust client and supply-chain management, and full adherence to company procedures, safety standards and contractual obligations. Reporting to the Contracts Director, the Senior M&E Contracts Manager plays a key role in project planning, financial control, delivery, handover and post-completion support.

Duties:

Pre-construction

- Client Liaison

- Programming/sequencing

- Produce and deliver against Procurement Schedules

- Assist with production of purchasing targets and financial tracker

- To work either in isolation or in conjunction with the Managing Surveyor to identify any potential Variations throughout the pre-construction and construction period

- Consider project logistics and produce project management plans

- Establish project labour strategy and resource plans

- Attend Contract Review Meetings throughout Pre-construction and Construction period

- Attend Design Meetings internally and externally

- Ensure early supply chain engagement

- Establish all necessary operational plans to satisfy client requirements including but no limited to quality and health and safety

- Provide estimating support/backup

Short-Term Planning & Monitoring:

- Agree contract and labour programmes with the Directors

- Monitor progress of the projects and update programme accordingly and communicate programme and subsequent changes to all affected parties

- Intervene and agree action plans to recover delays where possible

- Ensure timely request for the delivery of all information that is on the programme critical path

- Identify variations to contract that may impact the programme

Procurement:

- Develop relationship with suppliers and arrange discounts / contract support etc

- Arrange for the timely delivery of materials

- Company ordering procedure must be adhered to

- When sub-contractors are needed - ensure enquiries and/or tender packages are sent to sub-contractors and suppliers so that orders can be placed in time to meet the programme

- Sub-contractors must provide a completed PQQ and be fully approved before sub-contract orders can be placed

Finance:

- Ensure all variations are submitted on time with all supporting paperwork

- Ensure all orders are entered on the Contract Order Book

- Use financial tracking system

- Prepare monthly cashflow forecasts for each project

- Prepare Financial Tracker for review every month

- Ensure weekly reporting of labour activity on site

- Ensure all in-coming invoices or applications for payment from suppliers and sub-contractors are checked and signed off to release payment on time

- Ensure all time-sheets and expense claims are checked and signed off on time

- Compile, submit and negotiate agreement of the contract final account

Client Relations & Liaison:

- Attend Project Launch meeting when project is ready for handover

- Arrange our banners/site boards to be displayed wherever possible

- Represent the company at site meetings

- Take and distribute meeting minutes when it is agreed it is the Company's responsibility to do so

- Maintain a flow of timely information to the client with regard to progress and cost

- Obtain agreement to variations

- Justify and obtain formal agreement of unavoidable delays to avoid penalty clause claims

- Resolve any client-related issues or disputes referred by Site Managers

- Receive client instructions and communicate them to all affected personnel

- Arrange commissioning and ensure paperwork is correct

- Where required, ensure MCS Registration is completed on time for the application of the Feed-in Tariff or Renewable Heat Incentive

- Where required, provide assistance to client/end user in applying for the Feed-in Tariff or Renewable Heat Incentive

- On completion and handover, oversee the compilation of the O&M Manual for the contract containing all relevant information, user instructions and guarantees and arrange for its delivery to the client in the requested format

- On successful completion, request testimonials where possible

- Take photographs of completed projects for marketing purposes

- Assist the Directors in arranging and hosting promotional events and corporate entertainment

Operations and Workforce Management:

- Monitor organisation and methods to ensure maximum efficiency

- Set common operational standards throughout sites

- Ensure that an adequate workforce is available to enable the completion of contract to programme, whilst minimising payroll costs

- Hold regular progress review meetings and review labour requirements

- Ensure all personnel recruitment and induction procedures are completed to ensure compliance with relevant legislation, eg Right to Work, Inland Revenue Construction Industry Scheme, Health & Safety at Work etc.

- Liaise with sub-contracted trades to ensure good relations are maintained and our performance requirements are clearly communicated

- Review sub-contractor performance on completion of contracts, giving feedback to Directors where appropriate

- To provide mentoring and support for less experienced CM's, either project specific or general guidance

Quality Control and Compliance:

- Monitor methods and output to ensure that the required quality standards are achieved at minimum cost and that the requirement for snagging is minimised

- Agree snagging list with client

- Communicate snagging list to all affected parties, monitor for timely completion and obtain client sign-off

- Monitor contract to ensure compliance with Building Regs and any other prevailing legislation as well as current MCS Standards where applicable

Health & Safety Compliance:

- Ensure RAMs are adequate and signed by every member of the installation teams and a signed copy is kept in the Office Contract H&S File. Monitor and update the RAMS throughout the project and ensure that all operatives sign each time there is an amendment

- Attend regular RISC (Review and Instigate Safety & Care) Meetings to discuss health & safety and environmental matters with Directors and other Contract Managers

- Monitor site practices and routines to ensure compliance with relevant legislation and regulations, including the Company H&S Policy, to minimise the likelihood of accidents

- Ensure training needs are identified and request additional training as necessary

General:

- Carry out such other duties as are consistent with the job-holders knowledge and skills and are necessary for the satisfactory completion of contracts or for attainment of the goals of the business

- Support the development of the business into other sectors Person Specification

Qualifications & Professional Requirements:

- NVQ Level 3 minimum requirement, Level 6 preferable or equivalent electrical qualification (essential)

- Approved Electrician status (Essential)

- SMSTS (Essential)

- Relevant H&S training such as IOSH Managing Safely (advantageous)

- Full UK driving licence (essential)

Experience:

- Experience managing M&E/electrical contracts from pre-construction to handover

- Proven record of commercial and financial control of projects

- Strong history of client liaison and stakeholder management

- Experience managing site teams and subcontractors

- Ability to monitor programmes, recover delays and meet project milestones

- Experience preparing and negotiating variations and final accounts

- Knowledge of MCS, FIT and RHI processes (desirable)

Technical Skills:

- Strong understanding of electrical installation principles and regulations

- Ability to interpret technical drawings and specifications

- Competent in project scheduling, procurement and resource planning

- Proficient with project management and financial tracking tools

- Solid understanding of RAMS requirements and H&S legislation

Behavioural Competencies

- Leadership: Able to motivate and lead teams, providing clear guidance and decision-making.

- Communication: Excellent written and verbal communication skills for clients, suppliers and internal teams.

- Problem-Solving: Proactive approach to resolving programme, technical and financial issues.

- Organisation: High level of planning, attention to detail and ability to manage multiple projects.

- Commercial Awareness: Strong understanding of cost control, profitability and financial risk.

- Relationship Management: Builds positive relationships with clients and supply chain.

- Resilience: Able to work under pressure, meet deadlines and adapt to changing project conditions.

- Professionalism: Represents the company with integrity and a customer-focused ethos.